Privacy Policy
We are committed to protecting your privacy and ensuring the security of your personal information
Last updated: January 2025
Information We Collect
Student Information
We collect information necessary for educational purposes, including:
- Student name, date of birth, and contact information
- Academic records, grades, and assessment results
- Attendance records and disciplinary information
- Health and medical information relevant to school safety
- Photos and videos for educational and promotional purposes (with consent)
Parent/Guardian Information
- Contact information including names, addresses, phone numbers, and email addresses
- Emergency contact information
- Financial information for tuition and fee processing
- Communication preferences and consent records
Important: We only collect information that is necessary for educational purposes and school operations. All data collection complies with FERPA and state privacy laws.
How We Use Information
Educational Purposes
- Providing instruction and educational services
- Tracking academic progress and performance
- Individualizing learning programs and support
- Maintaining attendance and disciplinary records
Administrative Purposes
- Enrollment and registration processes
- Communication with families
- Emergency notifications and safety procedures
- Financial transactions and billing
- Compliance with legal and regulatory requirements
School Community
- School newsletters and announcements
- Academic recognition and achievements
- School events and activities (with appropriate consent)
Information Sharing
We May Share Information With:
- Educational Partners: Curriculum providers, assessment companies, and educational technology vendors
- Government Agencies: State education departments, health departments, and law enforcement when legally required
- Healthcare Providers: School nurses, counselors, and medical professionals for student health and safety
- Transportation Services: Bus companies and transportation coordinators for student safety
We Never: Sell student information to third parties or use it for commercial marketing purposes. All sharing is strictly for educational and safety purposes.
Consent Requirements
We obtain written consent before sharing information for:
- Photos and videos in promotional materials
- Student work samples in marketing
- Non-routine sharing with external organizations
Data Security
Physical Security
- Secure filing systems with locked cabinets
- Restricted access to records storage areas
- Visitor check-in procedures and ID requirements
Digital Security
- Password-protected computer systems and databases
- Regular software updates and security patches
- Encrypted storage for sensitive information
- Secure backup procedures and data recovery plans
Staff Training
- Annual privacy and security training for all staff
- Clear policies on data handling and access
- Background checks for all employees
- Immediate reporting of any security incidents
Student Privacy Rights (FERPA)
Parents and Students Have the Right To:
- Review and inspect their child's educational records
- Request corrections to inaccurate or misleading information
- Control disclosure of personally identifiable information
- File complaints with the Department of Education regarding violations
Directory Information
We may disclose "directory information" without consent, including:
- Student name and grade level
- Participation in school activities and sports
- Academic honors and awards
- Dates of attendance
Opt-Out Option: Parents may request that directory information not be disclosed by notifying the school in writing within 30 days of enrollment.
Your Rights and Choices
Access and Review
You have the right to:
- Request access to your child's educational records
- Receive copies of records (fees may apply)
- Review records before any disclosure to third parties
Correction and Updates
- Request corrections to inaccurate information
- Update contact information and emergency contacts
- Modify consent preferences for photos and marketing
Communication Preferences
- Choose how you receive school communications
- Opt out of non-essential communications
- Update email and phone preferences
How to Exercise Your Rights: Contact our main office at (612) 703-9647 or email aaskar@thebestacademy.org with your request. We will respond within 10 business days.
Contact Us About Privacy
If you have questions about this Privacy Policy or our data practices, please contact us:
Privacy Officer - Dr. Abdimalik Askar
Email: aaskar@thebestacademy.org
Phone: (612) 703-9647
Address: 2600 26th Ave S, Minneapolis, MN 55406
Office Hours: Monday - Friday, 8:00 AM - 4:00 PM
Alternative Contacts
- Tawakal Ismail: (857) 334-3135
- Fatou Diahame: (651) 443-7643
Policy Updates: This Privacy Policy may be updated periodically. We will notify families of significant changes through email and our website. Please review this policy regularly.